WSSB ADMINISTRATIVE MANUAL

TABLE OF CONTENTS

 

  1. Introduction

A. Purpose of this Manual

This Administrative Handbook contains official policy and procedures for the Washington State School for the Blind.  It is intended to serve as an up-to-date, authoritative reference for each administrator and administrative office.  Any new policies/procedures or revisions of existing ones contained in this Administrative Handbook will be placed herein within 48 hours of their official adoption.

Additional resources are listed under Item IV of the Table of Contents and can be found in that section of this Handbook.  For information regarding Washington Personnel Merit System Rules, the WSSB Employee Handbook, Student/Parent Handbook, and Personnel Policy Manual, consult these Tables of Contents for references to the issue in question.  All of these resources should be available in their entirety in the main office of the school, the WSSB administrative office, and the personnel office.

Where appropriate, refer also to the Operating Principles of the Board of Trustees, the Washington Administrative Codes (WAC's), the Revised Codes of Washington (RCW's), Special Education Policies and Procedures, and the Washington Management Service Rules.

B. Introduction by Superintendent

This handbook contains statements of personnel principles, policies, and procedures.  It is designed to be a reference for administrative and supervisory staff to assist in the day-to-day operations of the school.

These written policies and procedures should increase understanding, eliminate the need for personal decisions on matters of written school and state policies/procedures and practices, and help to assure uniformity and fairness throughout the school.  It is the responsibility of all school supervisory personnel to apply these policies in a consistent and impartial manner.  Each employee can assist in helping keep our personnel programs and administrative procedures up-to-date by notifying the Personnel Department whenever problems are encountered or improvements can be made in administrative policies or procedures.

  1. Washington State School for the Blind

A. Brief History

The history of services for children with disabilities began in 1886 with the establishment of a residential school to provide for the needs of blind, deaf, and mentally disabled.  This school was established by an act of the territorial government under the direction of Governor Watson C. Squire on the third of February, 1886.  Citizens in the Vancouver area contributed to the funds that allowed for the purchase of the school site.  In 1913, the School for the Deaf and Blind became two separate schools in order to better provide programs for both disability groups.  In 1986, the School for the Blind became a separate state agency directly responsible to the Governor's office.

B. Map to Campus; Campus Map

C. Mission and Purpose Statements

D. Strategic Plan

E. Organizational Structure

1. WSSB within State Government

2. Campus

F. School Brochure

G. School Calendar

III. General Policies and Procedures

 

A. Administrative

  1. Activity Calendar

  2. Agency Determined Meal Periods

  3. Board of Trustees Minutes

  4. Consumable Inventories

  5. Contract Procurement

  6. Coordination of Fund Raising and working with outside organizations

  7. Copyright of Materials Used at WSSB

  8. Customer & Citizen Complaint & Compliment Process

  9. Designation of Agency Inventory Officer(s)

  10. Distance Learning-Extension Student

  11. Distance Learning-Laptop Check-Out

  12. Distance Learning-Professional Development Course

  13. Distance Learning-Instructional Compensation

  14. Distance Learning-Professional Development Instructor

  15. Family/Recreation Swim

  16. Fundraising

  17. Inventory Valuation Methods

  18. Local Fund Procedures (Lions Den/Espresso Stand)

  19. Maintenance Work Requests

  20. Petty Cash Procedure

  21. Plain Talk

  22. Policy Development

  23. Preservation and Production of Electronic Records

  24. Public Information

  25. Public Records, Indexing of

  26. Public Records Privacy Protections

  27. Public Use of School Facilities

  28. Purchase Card Policies

  29. Records Retention

  30. Reimbursement for Use of Personal Vehicle

  31. Religious Related Activities and Practices

  32. Small and Attractive Assets

  33. Student Files/Process Regarding Student Records

  34. Student Store

  35. Third Floor Rental-Old Main

  36. Transferring Equipment to Students

  37. Transportation Request for Staff Airline Travel

  38. Use of Medicaid Reimbursement (Third Party Billing)

  39. Use of WSSB Letterhead

  40. Voluntary Employees Beneficiary Association Medical Expense Plan (VEBA)

  41. Visitors on Campus

  42. Volunteers

  43. Work at Home Use Rights

  44. Workplace Violence

B. Medical

  1. Accident/Incident Reporting, Completing Student

  2. Acquired Immune Deficiency Syndrome (AIDS)

  3. (AIDS), Placement of Student with HIV

  4. After Hours, Contacting Nursing Staff

  5. Appointments, Nonemergent (Routine) Medical

  6. Bills, Handling of Student Medical

  7. Body Fluids, Handling of

  8. Communicable Diseases, Report of

  9. Communication, Medical Information

  10. Consultation/Evaluation Request

  11. Early Defibrillation Program

  12. Expired OTC Medications

  13. Head Lice

  14. Home, Discharge of Ill Student to

  15. Insect Stings

  16. Medical Emergencies-Student Health Needs

  17. Medical Waste, Disposal of

  18. Medication, Administration of (Policy)

  19. Medication, Administration of (Procedure)

  20. Medication, OTC and Prescription

  21. Medication, Self-Administration by Students

  22. Medication, Starting

  23. Orders, Standing

  24. Purchase and Control of Non-Prescriptive Drugs

  25. Sterilizing Instruments

  26. Student Health Needs

  27. Temperature Taking

C. Personnel

  1. Address Confidentiality

  2. Americans with Disabilities Act (ADA), Architect/Contractors Requirement

  3. (ADA) Equal Accessibility

  4. (ADA) Reasonable Accommodations

  5. ADA, Undue Financial Burden

  6. Appearance and Conduct

  7. Authority, Delegation of by Superintendent

  8. Background/Fingerprint Check, Pre-employment

  9. Background Inquiries (Policy)

  10. Braille Competency

  11. Cellular Phone Usage

  12. Classification Questionnaire

  13. Clock Hours

  14. Coaching Guidelines (Practices)

  15. Contract Management

  16. Electronic Message Systems (E-mail)

  17. Employee and Professional Conduct

  18. Employee Performance Evaluation

  19. Employee Training

  20. Exchange Time Accrual Policy for Exempt Employees

  21. Extra Curricular Activity Contracts

  22. Harassment 

  23. Inclement Weather

  24. Infectious Disease Control Training

  25. Key Control

  26. Leave Policy - Classified Employees

  27. Light Refreshments

  28. Meal Ticket Sales

  29. Memberships/Subscriptions (Personal)

  30. New Employee Orientation

  31. Organ Donation and Life Giving Procedures

  32. Out-of-State Travel

  33. Personal Holiday for Certificated Staff

  34. Petty Cash Funds

  35. Professional Development Funds

  36. Purchasing

  37. Purchasing Cards (VISA)

  38. Purchasing Limits

  39. Residential Student Safety

  40. Shared Leave Eligibility

  41. Solicitation on State Property

  42. Staff Children on Campus

  43. State Equipment, Use of

  44. Substitute Teacher Assignment

  45. Supervisor Duties

  46. Teacher Salary Schedule Advancement (credits/clock hours)

  47. Technology Support Request

  48. Telephone Service Standards

  49. Use of Local Transfer "Bid" Request Card

  50. Vehicles, Use of for State Business

  51. Vehicles, Use of State Cars/Work/Commuter Miles

  52. Wellness Program

  53. Whistleblower

  1. Safety

  1. Building Security

  2. Driver Training and Responsibility

  3. Elevator Emergency

  4. Emergency Evacuation

  5. False Fire Alarms

  6. Fire Drill

  7. Hazardous Conditions, Winter Storms

  8. Mail Processing

  9. Possession of Dangerous Weapons

  10. Predator Reporting, Sharing

  11. Safety Program

  12. Swimming Pool Policies

E. Students

  1. Admission

  2. Animals, Domestic

  3. Attendance

  4. Aversive Therapy

  5. Bullying by Students, Prohibition of Harassment, Intimidation and

  6. CCTV Loans

  7. Change of School District, Notify

  8. Child Find

  9. Child Protective Services (CPS) Referral

  10. Classroom Coverage

  11. Computers from Home/Residential Students

  12. Corporal Punishment

  13. Day and Residential Student Status

  14. Finder's Fee for Lost Items

  15. Health Curriculum/Services

  16. Hearings, Special Education and Suspension

  17. Instructional Programs Shared Decision Making

  18. IRC Technology Guidelines

  19. Local Students in Residence

  20. Juvenile Sex Offenders

  21. Missing Students

  22. Special Education and Related Services for Eligible Students

  23. Student Nutrition and Fitness

  24. Student Records (Policy)

  25. Student Records, Release of

  26. Student Records, Transfer of

  27. Student Showing of Affection

  28. Student/Staff Visitations

  29. Religious Activities, Use of State Funds to Support

  30. Religious Rights

  31. Student Discipline

  32. Student Equipment

  33. Student Substance Abuse

  34. Student Transportation

  35. Student Travel Off Campus

  36. WIRCVI Policies for Loan and Human Growth and Development Materials

  37. Work Experience Program (Structure/Stipends)

  38. WSSB Weekend Travel (Students)

F. Instructional Resource Center

  1. Agency/school eligibility for registration with the Washington Instructional Resource Center for the Visually Impaired (WIRCVI)

  2. Distribution of federal quota allotments received from the American Printing House for the Blind

  3. Services provided by the Washington Instructional Resource Center for the Visually Impaired

  4. Student eligibility for registration with the American Printing House for the Blind

  5. Student eligibility for registration with the Washington Instructional Resource Center for the Visually Impaired (WIRCVI)

  6. WIRC Technology Guidelines

G.  Technology

  1. Acceptable Use Policy

  2. Anti-Virus Guidelines

  3. Computer Server Security

  4. Computer Workstation Security

  5. Network Security

  6. Patch Management

  7. Telephone Update

  8. Vendor and Service Personnel

  9. Virtual Private Network

  10. Web Servers  

IV. Additional Information Resources

A. Board of Trustees Operating Principles

B. Revised Code of Washington (RCW)

C. Special Education Policies and Procedures

D. Washington Administrative Code (WAC)

E. Washington Personnel Merit System Rules (Table of Contents)

F. Washington State School for the Blind Employee Handbook (Table of Contents)

G. Washington State School for the Blind Student/Parent Handbook

 

V. Emergency Disaster Plan