EMERGENCY & SAFETY PROCEDURES
DESK REFERENCE
EMERGENCIES
September, 2004
This Emergency and Safety
Procedures Desk Reference has been designed to provide a basic contingency
manual for WSSB’s administrators, faculty, and staff in order to plan
effectively for campus emergencies and promote a safe environment for its
students and staff. While the guide does
not cover every specific situation, it simplifies and consolidates the basic
administrative guidelines necessary to address primary emergency and safety
incidents.
Our local area,
This guide is applicable to
all campus personnel, facilities, and operations.
INTRODUCTION
When notification is received
of an emergency, the Facilities Manager, Director of Residential Services,
Principal, or Superintendent is to be immediately contacted. Provide location, type of emergency and your
name.
The Administrator contacted
will:
·
Assume direct control
of the campus security, assess the scope and magnitude of the emergency, and
establish pedestrian and vehicular control at the scene.
·
Supervise the
activities at the scene until relieved by the Superintendent, and/or the local
police/fire departments.
Other supervisors shall
assist in crowd control, evacuation of employees and students, and other duties
as prearranged and/or assigned.
FOR EMERGENCY CALL 911 OR IF CALLING FROM SCHOOL…9-911
Telephone Directory
POSITION NAME CELL# HOME#
Superintendent
Facilities Manager
Dir. Residential
Principal
Dir. Outreach
EMERGENCY CONTACTS
In the event emergency number 911 is NOT
working, other emergency numbers are:
Clark Co. Emergency
Preparedness 360-737-1911
CPS (Local Intake) 360-993-7901
CPS (Central Intake) 1-800-526-5624
CWS (Child Welfare Services) 360-993-7902
Fire Department
(non-emergency) 360-699-8166
Red Cross 360-256-2000
Sheriff’s Office 360-699-2211
Vancouver Police Department 360-696-8292
(
SERIOUS INJURIES
If a person receives a
serious injury on campus, and you are using the on-campus phone system:
·
Contact the
·
Call 9-911 to
request paramedic and ambulance assistance if the accident occurs between
§
The victim is
unresponsive.
§
There is massive
bleeding.
§
The victim
requests an ambulance.
Stay on the line with the 911 dispatcher until
instructed by the dispatcher to hang up. Stay with the victim and ask someone to guide
rescue and ambulance personnel to the scene.
Always apply approved First
Aid procedures. Do Not Move the Seriously Injured Person unless they are in a life
threatening situation. Asses the
person’s injuries and treat for shock, as needed.
MINOR INJURIES
Minor injuries, not requiring
emergency care, may be treated by First Aid certified personnel.
First Aid kits are available
in one or more location in each building.
Locations of First Aid kits are listed on the Escape Route Maps posted
inside the main entrances to each building.
Employees should familiarize themselves with the location of the First
Aid kit for their area.
MEDICAL EMERGENCIES
List persons in your
area who are trained in First Aid and/or CPR.
FIRST AID/CPR TRAINED STAFF IN YOUR WORK
AREA:
A FIRST AID KIT IS LOCATED AT:
EVACUATION
Alarm System
The school has a Fire Alarm
System which is activated by smoke detectors or by pulling building alarm
stations.
Definition of EVACUATION
Evacuation is
the reaction to a set of circumstances that demand immediate action to protect
life, or preserve public health or essential services.
Considerations:
·
The danger is
immediate or imminent, and the area of danger or threat is reasonably isolated
·
The risk of
danger by remaining inside the building is greater than leaving building.
·
The decision to
evacuate is made by a supervisor or their designee, or by responding to alarm
systems in place.
·
Exit is made to
designated meeting area for the building, (or another location of reasonable
safety if designated area is affected by the danger or threat at hand).
Building Evacuation (e.g. Fire/Other Disaster)
1.
Evacuate
buildings when fire alarms sound and/or if directed to do so by the Principal,
Director of Residential Services, Superintendent, or their designee.
2.
Remain calm,
leave the building by the nearest cleared exit, and ask others to do the
same. Evacuation Route maps are posted
at the main entrances of most school buildings.
Check these maps for the nearest escape route in preparation for an
emergency.
3.
Take
class/cottage ROSTER and EMERGENCY PLACARDS from your area with you.
4.
Assist
persons with disabilities to exit the building.
EVACUATION/LOCKDOWN
5.
Check rooms,
elevators, and other isolated areas.
6.
Proceed to a
clear designated area away from the affected building(s), and keep streets and
fire lanes, fire hydrants and walkways clear for emergency vehicles and
personnel.
7.
Take roll call
upon arrival at designated safe assembly area.
Account for all students.
·
Hold up GREEN
emergency placard if all students are accounted for, and there are no injuries.
·
Hold up RED
emergency placard if students are missing, or if there are injuries.
·
Lack of an
emergency placard signals HELP is needed.
8.
Remain at
assembly area(s) until “ALL CLEAR” is announced.
9.
Return to building(s) only when they are
declared safe to occupy.
Elevators: Do not use elevators in case of fire, explosions, or
earthquakes as there is risk of entrapment.
School Grounds Evacuation
Evacuation of all or part of
the school grounds will be announced by the Superintendent or designee.
LOCKDOWN
Definition of LOCKDOWN
Lockdown is
the reaction to a set of circumstances that demand immediate action to protect
life, or preserve public health or essential services.
Considerations:
·
The danger is
immediate or imminent, and the area of danger or threat is not isolated.
·
The risk of
danger in leaving the building is greater than remaining in the building.
·
The decision to
lockdown is made by a supervisor or their designee.
·
Staff and
students remain in the building and reasonably secure their area.
Lockdown Procedures
1. A call for lockdown will be made by the Principal,
Director of Residential Services, Superintendent, or their designee. (In the Irwin building, a lockdown will be
signaled by the continuous ringing of the school bell for more than 20 seconds.)
2. Quickly check hallways, and other common areas. Get students into classrooms, cottages, or
other inside areas.
3. Instruct students to sit on the floor and to remain
calm. Maintain a calm atmosphere, to the
degree possible.
4. Lock doors and windows, close window blinds, and turn
off all lights.
5. Keep students away from windows and doors.
6. Account for all students.
·
Place GREEN
emergency placard from your area in the window or under the door if all
students are accounted for, there are no injuries, or there are no threats
present.
·
Place RED
emergency placard from your work area in the window or under the door if
students are missing, if there are injuries, or if a threat is present.
·
Lack of an
emergency placard displayed signals HELP is needed.
7. Keep students in secured inside areas until “ALL
CLEAR” has been announced.
8. Staff without students report to the office (if in
school building) for instructions.
9. School Secretary staffs phones and radio. If staff and students are off-campus, calls
are placed to cell phone contact numbers to advise them of lockdown status. If lockdown occurs during work transition
times, calls are placed to incoming staff contact numbers to advise them of
lockdown status. Appointed staff member
delivers messages, as needed, and works with Principal or Director of
Residential Services.
10. Do not use any remote control devices, telephones, or
radios during a lockdown unless directed to do so by Principal, Director of
Residential Services, or Superintendent.
11. Staff are to remain in designated areas unless
instructed to do otherwise by Principal, Director of Residential Services,
Superintendent, or Police.
12. When “ALL CLEAR” is announced, evacuate to designated
meeting area for your building for staff and student roll call.
When the fire alarm sounds,
remain calm. WALK, DO
NOT RUN!
IRWIN and
Staff will instruct students
to leave the building immediately and to gather at the
GAZEBO.
COTTAGES
Staff will instruct students
to leave the cottages immediately and to gather at the following locations:
Chapman Grassy area East of
Chapman & South of Irwin
Clarke Cottage North
side of Watson, near glider swing
Hall Cottage Basketball
area between Hall and Clarke
Watson Cottage Grassy area to North of Watson &
SW of Gazebo
BAC/ORC
Staff and students will leave the building immediately
and gather at the FLAG POLE.
Staff and students will leave the building immediately
and gather at the GAZEBO.
OLD
Staff and students will leave the building immediately
and gather at the FLAG POLE.
DESIGNATED MEETING AREAS
PROCEDURES
When report of a bomb threat
is received, the person receiving the threat is to record complete information
as listed below.
·
Record exact
wording of the message and listen intently for any voice or speech
peculiarities and background noises. The
recipient should be alert for repeated use of certain words or phrases. Pay close attention to how the caller talks. Description
of Caller’s Voice: Male: … Female: … Young: …Middle-Age: …Old: ….Accent:
…..Tone of Voice: …..
·
Is the voice
familiar: ….. Background Noise: …..
·
Person receiving
call: ………..
·
Comments: …………….
·
Date …. Time call received…. Time caller hung up….
Ask the Caller These Questions:
·
When is the bomb
set to go off? Where? Where is the bomb now?
·
What kind of bomb
is it? What does it look like?
·
Why did you place
the bomb?
Follow
up:
§
Notified Principal
or Dir. Residential, Facilities Manager? y/n
§
Notified Supervisor?
y/n
§
Other Action Taken:
§
Copy filed and forwarded
to Principal, Dir. Residential, or Facilities Manager: y/n
The School Administrator
notified will:
1. Notify the local police and fire departments.
2. Notify Superintendent and other Administrative Team
members.
3. Maintain an air of calmness in order to avert panic.
4. Be alert for unusual or suspicious person, vehicles,
or objects.
5. Ask persons who normally frequent the area to point
out unusual or suspicious person, vehicles, or objects.
BOMB THREATS
6. In evaluating the threat, the School Administrator
notified will consider the following factors:
a. Time and day of the week.
b. Building population and usage.
c. The actual nature and working of the threat.
d. Any recent racial, religious, or labor problems in the
area.
e. Receipt of any recent letters, telephone calls, or
threats.
CHEMICAL SPILLS (IMMEDIATE DANGER)
If a chemical spill takes
place, which in the opinion of the person(s) responsible for such material,
poses a threat to themselves or building occupants, the following steps should
be taken:
1.
Sound the
fire alarm. If you have body contact
with the spilled material, remove any contaminated clothing immediately and
flush areas of bodily contact with large amounts of water.
2.
Call Facilities
Manager at 606-5897 or 254-1399.
3.
Notify your
supervisor.
4.